Exhibitors
Exhibit Hall
The Exhibit Hall is sold out.
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Booths are 8′deep x 10′wide
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The International Association of Medical Science Educators (IAMSE) |
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Expanded Floor Map
Packages
The Exhibit Hall is sold out. If you’d like to purchase a sponsorship or an add-on item, please contact Forum@PAEAonline.org.
Premium Package – $8,250
Exhibit Booth:
- 8’x10’ with 2 chairs, 6’ table, trash can, and ID sign
- Choice of booths #1, 2, 3, or 4 located outside the exhibit hall in the registration foyer
- Two booth personnel with complimentary Forum registrations including full access to all education sessions
Advertising:
- Company’s ad on the PAEA 2016 Education Forum website
- Banner ad on the PAEA 2016 Education Forum mobile app
- Banner ad in the monthly PAEA 2016 Education Forum newsletter (Total of four newsletters: June, July, August, September)
- Full-page, 4-color ad in 2016 Education Forum final program
- Full-page, 4-color ad in Journal of Physician Assistant Education
- Your company’s logo on the official 2016 Education Forum water bottle
- Participation in a give-away during Exhibit Hall Reception
- Email list of all attendees. We will send you a spreadsheet of all registered attendees either one month prior to the Forum or afterwards. You can only choose one option. List can only be used once.
Plus Package – $2,950 (SOLD OUT)
Exhibit Booth:
- 8’x10’ with 2 chairs, 6’ table, trash can, and ID sign
- First choice of booths inside the exhibit hall based upon signup date and availability
- Two booth staff personnel
Advertising:
- Company’s ad on the PAEA 2016 Education Forum website
- Banner ad on the PAEA 2016 Education Forum mobile app
- Banner ad in two of the monthly PAEA 2016 Education Forum newsletters (August and September)
- Email list of all attendees. We will send you a spreadsheet of all registered attendees either one month prior to the Forum or afterwards. You can only choose one option. List can only be used once.
Basic Package – $1,650 (SOLD OUT)
Exhibit Booth:
- 8’x10’ with 2 chairs, 6’ table, trash can, and ID sign
- Booth assignment based upon first come, first served and availability
- Two booth staff personnel
- Email list of all attendees. We will send you a spreadsheet of all registered attendees either one month prior to the Forum or afterwards. You can only choose one option. List can only be used once.
Online Package – $1,000
Advertising:
- Company’s ad on the PAEA 2016 Education Forum website
- Banner ad on the PAEA 2016 Education Forum mobile app
- Banner ad in two of the monthly PAEA 2016 Forum newsletters (August and September)
Additional Advertising Opportunities
- Flyer in registration bag – $600
Sponsorship
Internet Sponsor – $7,500
We provide free Internet access to attendees in the conference meeting rooms and common areas. Sponsoring this access gets your name and message in front of nearly all attendees as they access websites and email.
The Internet sponsor receives the following benefits:
- When attendees access the Internet, they will be automatically directed to a landing page with your company’s name and logo and a message from your company.
- In all communications about the Form and in the Forum final program, we will make a prominent mention that says, “Free Internet access at the Education Forum provided by [Your Company Name].”
- A banner ad designed by you displayed on the Education Forum website, mobile app, and in monthly newsletters (Total of four newsletters: June, July, August, September)
Your company’s name and logo will be displayed:
- On the computers located in our cyber café
- On signage at the registration desk
- On the Education Forum website
- In the Education Forum final program
- On screen before major Forum events (general sessions, Awards Lunch, etc.)
Awards Lunch Sponsor – $2,500
Each year, at our PAEA Awards Lunch, we recognize outstanding PA faculty, staff, research, and partnerships. This is one of our best-attended events, regularly drawing more than 500 people. Sponsoring this event allows your company to be associated with PAEA’s highest membership recognitions and honors. This event is an exclusive opportunity for exhibitors and takes place after the Exhibit Hall officially closes.
The Awards Lunch sponsor receives the following benefits:
- In all communications about the Forum, in the Forum final program, and in videos that play before each general session, we’ll make a prominent mention that says, “This year’s Awards Lunch is sponsored by [Your Company Name].”
- Name & logo in the Awards Lunch program book, awardee video, and article announcing award recipients
- Company’s ad on the PAEA 2016 Education Forum website
- Banner ad on the PAEA 2016 Education Forum mobile app
- Banner ad in two of the monthly PAEA 2016 Forum newsletters (August and September)
- Two tickets to the Awards Lunch for an unparalleled networking opportunity
Don’t see something you like? Contact us at Forum@PAEAonline.org for custom sponsorship or advertising opportunities. Get your name in front of our attendees!
Policies
The Physician Assistant Education Association (PAEA) hereafter is referred to as the “Association” or “Show Management.”
Payment
Payment in full must be received with contract request form. Deadline for all contracts is September 2, 2016. Booths will not be assigned until payment is received.
Labor
Labor to set up and dismantle your exhibit can be arranged through the contracted show decorator. This information will be provided in the Exhibitor Service Kits, which are sent out about 2-3 months prior to the show.
Shipping
Shipping instructions will be included in the Exhibitor Service Kits, sent out about 2-3 months prior to the show.
Security
Security service will not be provided due to the nature of the exhibition.
Space Assignment
Exhibit booths are assigned at the discretion of the Association. Priority will be given to exhibitors who have exhibited with the Association for eight or more years and/or have purchased a Premium, Plus, or Sponsorship package. Exhibitors who purchase a Basic package or sign up late will be assigned on a first-come, first-served basis and upon receipt of payment.
Exhibitor Hours
| Date | Start Time | End Time | Event |
|---|---|---|---|
| 10/13/2016 | 9:30 a.m. | 1:00 p.m. | Exhibitor Set-up |
| 2:30 p.m. | 7:30 p.m. | Exhibit Hall Open | |
| 6:00 p.m. | 7:30 p.m. | Welcome/Exhibitor Reception | |
| 10/14/2016 | 7:30 a.m. | 11:00 a.m. | Exhibit Hall Open |
| 11:00 a.m. | 12:00 p.m. | Exhibitor Move-out |
Booth Staffing
All booths must be staffed during show hours.
Floor Plan
The floor plan for this exhibit hall will be maintained as originally presented whenever possible. However, the Association reserves the right to modify said plan to the extent necessary for the best interests of the exhibition and attendees.
Eligibility
Prior to Show Management contracting with an exhibitor, all debts owed to the Association by the prospective exhibitor must be paid in full. A contract will not be accepted from, and booth space will not be assigned to, a company that has an outstanding balance on accounts due to the Association.
FDA Guidelines
Exhibitors are responsible for adhering to all established Food and Drug Administration (FDA) guidelines for exhibiting products that are FDA-approved and those that may be pending FDA approval. The Association assumes no responsibility for obtaining FDA approval.
Cancellation
If an exhibitor cancels on or before August 15, 2016, the booth fee will be refunded less a $100 processing fee. Cancellations made between August 16 and September 2, 2016, will be refunded half of the booth fee. If an exhibitor cancels after September 2, 2016, the entire contracted fee will be forfeited.
Literature Distribution
Materials may be distributed from your exhibit only. Materials may not be placed on seats, attached to the walls, ceilings, or woodwork of the hotel, left in public places, or distributed through room drops.
Give-Aways/Prizes/Contests
Prize drawings, gifts and award distribution, and contests are welcomed and encouraged. Show Management must be informed prior to the show date.
Exhibitor Personnel
Included in the booth price, exhibitor may register up to two personnel to staff the booth during show times. Names of staff must be submitted to the Association three weeks prior to the show. Name badges will be provided and must be worn at all times for access to the Exhibit Hall. This badge does not provide access to any sessions outside of the Exhibit Hall during the Education Forum.
Additional personnel may be registered at a cost of $200 per person.
Use of Sound Devices
Audiovisual and sound devices are subject to approval from Show Management. The sound volume must be maintained at a level that will not interfere with the activities of neighboring exhibitors.
Flammable Materials
Flammable materials are strictly prohibited for use in exhibits.
Food and Beverage
No food or beverages may be served within the exhibit area without the prior approval of Show Management.
Selling of Products or Services
Sales and order-taking are permitted provided all sales and order-taking are conducted in a manner consistent with the professional nature of the meeting. Products for sale must be the exhibitors’ own unaltered, marketed products, and the products and services must be pertinent to the attendees’ professional interests.
The Association reserves the right to restrict sales activities that it deems unprofessional. Exhibitors are required to comply with all sales tax requirements.
Professionalism
Professional behavior is expected by each company and its representatives at all times during the PAEA Education Forum. Any provocation of another either verbally, physically, or by any other means may result in all parties involved surrendering their badges immediately, being escorted off the premises by security, and being prohibited from attending the remainder of the Forum. The Association reserves the right to prohibit the parties’ attendance at all future shows.
Exhibitor personnel are expected to wait to consume any food and beverage served within the Exhibit Hall or outside the hall until Forum attendees have eaten. If Show Management witnesses exhibitor staff personnel eating meals before officially served, they will be reminded of the policy and asked to finish consumption outside of the exhibit hall and away from attendees.
